Stop losing time switching between apps. If you manage tasks, files, chats, and timelines, you need software that keeps everything in one place so you can focus on delivering work. This short guide shows three project management tools that reduce context switching, improve team collaboration, and help you get more done with less friction.
Top Picks
| Category | Product | Price | Score |
|---|---|---|---|
| 🏆 Best Overall | Edworking | $69 | 86/100 |
| 💰 Best Value | Stackby | $99 | 88/100 |
| 🎯 Best for Teams | Worklenz | $79 | 75/100 |
How We Chose These Project Management Tools
You want software that actually helps you manage work without adding complexity. We evaluated tools based on usability (how quickly you can onboard and get work flowing), core features (tasks, docs, chat, file storage, time tracking, where applicable), pricing and value for teams, reliability (performance and mobile support), and extensibility (integrations, automation, AI features). We gave extra weight to products that centralize communication and tasks so you don’t waste time hopping between apps. We also looked at real user feedback to balance promise with practical issues like bugs, support speed, and upgrade paths.
Edworking
Edworking is a lightweight project management software that pulls tasks, chats, video calls, docs and files into one workspace so you don’t have to jump between apps. You can use it day-to-day to keep clients and teammates on the same page—tracking tasks, sharing files, and running quick video calls without hunting for links. For special occasions like product launches or client onboarding, you can spin up structured spaces, assign deadlines, and keep conversations tied to the right work. People who like tidy, no-frills tools will appreciate how Edworking focuses on essentials rather than bloated features.
It’s not perfect — some users reported speed and mobile issues in older builds — but recent updates aim to fix those, so if you want a simple, all-in-one workspace that doesn’t overcomplicate things, it’s worth trying.
Pros and Cons
| Pros | Cons |
|---|---|
| ✅ Simple, focused feature set that’s easy to adopt | ❌ Some users reported slowness and bugs in older versions |
| ✅ Combines chat, tasks, docs, and video calls in one place | ❌ Mobile app and desktop notifications have had reliability issues |
| ✅ Good fit for freelancers and small businesses | ❌ Admin controls and role permissions were noted as limited |
What People Say
Users like the clean, no-frills approach and how it organizes multiple gigs or small teams in one place. Several reviewers praise its simplicity and practical feature set, though a few flagged performance and notification issues that are being addressed.
Overall Sentiment: Mixed
🗣️ fran49
I bought this for its features that solve my problems. This to me is the Thinking Man's Trello, with bells and whistles. I had bought it before, I am not sure what changed, but it works really well for me and I can organise my separate gigs into logical order. I have Blue and Suitedash, but this just makes sense for my needs and team size. All the best
🗣️ Andre.bories
I’ve been looking for a software that isn’t overloaded with features but still gives me everything I need to run my businesses. With EdWorking, I’ve finally found exactly that – or almost exactly what I had in mind.
What I like most is that EdWorking focuses on the essentials instead of being cluttered with thousands of unnecessary functions: storing contracts in an organized way, getting reminders about deadlines and expirations, managing employees easily, and delegating tasks – all in one place. And it’s so straightforward and intuitive that you can get started right away without having to dig through complicated menus.
For me, this is the perfect realization of an idea I’ve been waiting for for a long time. I truly hope that EdWorking will remain as lean and user-friendly in the future, without being inflated with unnecessary extras. It’s exactly this simplicity that makes the software great.
Usability
| Aspect | Ease Level | Notes |
|---|---|---|
| Onboarding | Easy | Basic flow is straightforward; you can invite members and create spaces quickly. |
| Interface | Moderate | Clean and uncluttered, but some users missed polish in edge cases before the new update. |
| Mobile App | Improving | iOS/Android apps exist, but users reported crashes in older builds; recent updates aim to stabilize them. |
| Support | Variable | Responses have been helpful at times, but a few users experienced slow or missing replies during high-growth periods. |
Performance
Improved in the latest version, though some reviews describe past slowdowns and temporary sync glitches.
Integrations
| Software | Integration Quality |
|---|---|
| Google Drive | Good |
| Slack | Basic |
| Zapier | Planned/Basic |
| Calendar | Good |
Scalability
Designed for freelancers and small teams, the team rebuilt the architecture to support growth, but larger enterprises may want to confirm admin controls and role management first.
Collaboration
Includes spaces, chat, doc editing, task assignment, and unlimited video calls so teams can keep conversations and work tied together.
Real-Time
Real-time updates are a core feature, though earlier reports mentioned temporary sync delays; recent rebuilds aim to improve reliability.
Key Benefits
- All-in-one workspace: tasks, chats, video calls, docs, and files together
- Simple, focused interface that avoids feature bloat
- Good for freelancers, small teams, and managers who prefer a tidy workflow
- Built-in docs and video calls reduce app switching
Current Price: $69.00
Rating: 4.47 (total: 112+)
Stackby
Stackby is a spreadsheet-style software that turns familiar tables into custom databases and automations you can actually use. You can run day-to-day lists, content calendars, client trackers, or build lightweight CRMs without wrestling with a database. For special projects like launches or event planning, the templates, Power-Ups, and automations help you stitch workflows together quickly.
Be aware: some advanced features are bundled as paid Power-Ups, and a few users have reported occasional speed or formula quirks on very large tables. If you want a flexible, spreadsheet-first tool that scales with add-ons and row-based pricing, Stackby is a solid option to try.
Pros and Cons
| Pros | Cons |
|---|---|
| ✅ Familiar spreadsheet interface with database power | ❌ Important features are sometimes gated behind paid Power-Ups |
| ✅ Affordable for many use cases thanks to row-based pricing | ❌ Some reports of sorting, formula editor, and performance issues on larger datasets |
| ✅ Good selection of templates, automations, and add-ons | ❌ Support response speed can be variable depending on the timezone and load |
| ✅ Responsive team that fixes issues and ships updates |
What People Say
Users like Stackby as a flexible, spreadsheet-first software that's powerful for building workflows, though many note that advanced capabilities live behind Power-Ups, and a few performance issues can appear on very large tables.
Overall Sentiment: Mixed
🗣️ yerch82
Charges by rows rather than per-record, which made it a better value for my needs; documentation is friendly and I found performance fine around 160 rows (~15,000 records). Support could be faster but the pricing model worked out well for me.
🗣️ A1+
I ran into blockers at first, but the team fixed issues (Android row loading limit, web paste problems) and now it runs smoothly—usability improved a lot after updates.
Usability
| Aspect | Ease Level | Notes |
|---|---|---|
| Onboarding | Easy | Templates and clear documentation make it straightforward to set up common workflows. |
| Interface | Moderate | Feels like a spreadsheet so it's familiar, but formula autocomplete and some sorting behaviors can be frustrating for complex use. |
| Mobile App | Improving | Users reported Android row-loading limits and other bugs that were later fixed in updates. |
| Support | Variable | Team replies and fixes issues, but response time can be slower during busy periods. |
Performance
Generally responsive on small and mid-size tables, but some users have seen slowdowns, sorting quirks, or formula glitches with larger datasets; improvements are actively being rolled out.
Integrations
| Software | Integration Quality |
|---|---|
| Gmail | Good (two-way email sync on records) |
| Outlook | Good (two-way email sync available) |
| Calendar | Good |
| Zapier | Basic / Expanding |
Scalability
Built to serve freelancers and small teams well and reported to handle tens of thousands of rows; larger organizations should test complex workflows and admin controls before committing.
Collaboration
Shared tables, views, record activity, comments, and email sync let teams collaborate around rows and workflows.
Real-Time
Real-time table updates and collaborative editing are supported, though a few users have reported temporary sync delays in edge cases.
Key Benefits
- Turn spreadsheets into custom databases and workflows
- Power-Ups and automations to speed repetitive tasks
- Row-based pricing can be more cost-effective than per-record models
- Templates and AI Field Agents help you get started fast
- Two-way email sync and calendar integrations for record-level context
Current Price: $99.00
Rating: 4.7 (total: 5+)
Worklenz
Worklenz is a clean, approachable project management software that combines task boards, Gantt charts, and time tracking into one dashboard. If you want something less cluttered than the big players, Worklenz makes it easy to set up projects, create templates, and track who’s doing what without a massive learning curve.
For day-to-day use, you’ll appreciate quick task templates, basic time tracking, and workload views to keep routine work flowing. For special projects launches, client onboarding, or event planning, the built-in Kanban and timeline views help you keep milestones visible. There are some rough edges right now (timers and CSV exports have been called out by users, and a few bugs around due dates were reported), but if you value a simple interface and integrated time tracking, it’s worth trying for small teams and agencies.
Pros and Cons
| Pros | Cons |
|---|---|
| ✅ Clean, attractive interface that’s easy to pick up | ❌ Missing simple CSV export for time tracking in some tiers |
| ✅ Combines project management and time tracking in one place | ❌ Timer UX can be slower than dedicated trackers and can be hard to correct |
| ✅ Templates and workload views speed recurring setups | ❌ Some users report slow performance and due date/timezone bugs |
| ✅ Flexible views (Kanban, timeline/Gantt) for different workflows | ❌ Limited mobile support and support hour mismatches reported |
| ❌ Advanced reporting and billable-hours features appear gated behind higher-priced plans |
What People Say
Users describe Worklenz as tidy, easy-to-use software that speeds up delegation and tracking, though several reviews call out missing export options, timer quirks, and occasional performance or date-bug issues.
Overall Sentiment: Mixed
🗣️ Rebecca_ContentStrategy
As my team grew, WorkLenz made it easier to delegate and track projects. Setup was straightforward, task and project templates saved time, and I appreciated the simple interface that got the team moving quickly.
🗣️ ducky416
The app looks great and the statuses, phases and time tracking felt delightful while using it; the core idea of combining project management with timers is solid even if a few bugs remain.
Usability
| Aspect | Ease Level | Notes |
|---|---|---|
| Onboarding | Easy | Templates and a straightforward dashboard let you get basic projects running quickly. |
| Interface | Moderate | Visually clean and pleasant, but some workflows (timers, task filters) can feel unintuitive at first. |
| Mobile App | Limited | Users reported no or immature mobile experiences; check current availability before relying on phones. |
| Support | Variable | Team responds, but hours and speed have been noted as inconsistent; developer replies indicate active fixes. |
Performance
Some users report slow loading after updates and occasional performance issues, while others find it snappy for small teams. The vendor has acknowledged that fixes are in progress.
Integrations
| Software | Integration Quality |
|---|---|
| Slack | Basic / Useful for notifications |
| Zapier | Basic / Expanding |
| Google Calendar | Good for syncing dates and timelines |
| Basic (reminders and notifications, though some users noted delivery to spam) |
Scalability
Designed for startups, agencies, and small teams, it scales fine for dozens of users, but enterprises should test advanced reporting, export, and admin controls before committing.
Collaboration
Shared projects, task assignments, comments, templates, and workload views let teams coordinate; a client access feature is mentioned as coming soon.
Real-Time
Supports live updates across views, though a few reviewers reported occasional sync or calendar/date inconsistencies that were addressed in updates.
Key Benefits
- Simple, uncluttered dashboard that helps teams move faster
- Built-in time tracking alongside task and project management
- Kanban boards and Gantt charts for flexible views
- Task and project templates to speed setup
- Works well for startups, agencies, and small remote teams
Current Price: $79.00
Rating: 2.2 (total: 5+)
FAQ
Which Tool Is Best For My Team Size And Budget?
You should pick based on what you need most: if you want a unified workspace for chats, docs, video calls, and tasks, Edworking is aimed at small teams and freelancers and starts at $69 for the basic AppSumo plan. If you rely on flexible, spreadsheet-style databases and automations, Stackby is the spreadsheet-to-database software with powerful add-ons and a $99 reference price but expect some core features behind Power-Ups.
If time tracking and a clean project management interface matter first, Worklenz is a simpler PM plus timer option starting around $79. You should test the exact plan limits for members, storage, and exports, and compare those limits to your real project needs before you buy.
Will These Tools Replace My Existing Apps And Integrate With My Workflow?
You can replace several single-purpose apps, but you should move deliberately: Edworking aims to centralize communication and documents so it can replace chat, calls, and basic task tools; Stackby is best for replacing spreadsheets and powering automations or CSV-driven workflows; Worklenz can replace a simple PM plus time tracker if its export and reporting meet your billing needs. Before you switch everything over, create a pilot project to test integrations, mobile behavior, and exports, and confirm API or native integration support for the other apps you rely on. A small trial lets you see whether the software actually saves time or just adds migration overhead.
What Are Common Concerns About Reliability, Support, And Feature Limits?
You should be aware of typical concerns: performance and mobile stability have been reported for some users on Edworking and Worklenz, Stackby users warn about paywalled Power-Ups and occasional learning curves. To protect yourself, back up critical data and test exports, check the vendor support channels and response expectations, and confirm admin/permission controls if privacy or role separation matters. If you buy through a deal platform, verify the refund policy and consider buying one code to trial before rolling out to your whole team so you can validate notifications, desktop alerts, and the specific features you need.
What Customers Prefer
When you're choosing between Edworking, Stackby, and Worklenz, you typically prioritize how well the tool fits your workflow, whether you need deep customization and spreadsheet-database flexibility (Stackby), a streamlined, user-friendly collaboration hub (Edworking), or strong automation and integrations to scale processes (Worklenz). You also weigh pricing, ease of onboarding, available templates and reporting, and how easily the tool connects to the apps your team already uses, so you can get everyone aligned quickly.
Wrapping Up
Pick the tool that matches how you work. If you want an all-in-one workspace with an intuitive layout and a low entry price, Edworking ($69) is a solid choice. If you work with spreadsheet-style databases and powerful automations at a great lifetime price, Stackby ($99) offers the best long-term value.
If your team needs a clean, familiar project management UI with built-in time tracking, consider Worklenz ($79) while keeping an eye on maturity and exports. Try each on a small project so you can see how the software fits your workflows before committing.
| Edworking | Stackby | Worklenz | |
|---|---|---|---|
| | | |
| Rating | 4.47/5 (112 reviews) | 4.7/5 (135 reviews) | 4.0/5 (19 reviews) |
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